Upcoming changes to HRIS Personal Leave recording for USW and Confidential staff

Date: June 27, 2017
To: Business Officers (via the AMS LISTSERV)
From: iHR – Strategic Initiatives Team, Division of HR & Equity
CC: Divisional HR Offices
Re: Upcoming changes to HRIS Personal Leave recording for USW and Confidential staff

Enhancements to HRIS


To better align our business processes with existing policy, the HR Strategic Initiatives and the Enterprise Applications & Solutions Integration (EASI) teams will be programming enhancements for recording personal days for USW and Confidential staff in HRIS.

This enhancement will also enable the University to implement online vacation and leave requests, as well as approvals via Employee Self-Service (currently in development for pilot launch later this year).


What is happening?


Current State:

Unlimited paid personal leave days can be recorded for USW and Confidential staff in Infotype 2001 – Absences, Sub-type 2400.

Future State (July 2017):

Up to four (4) days or up to eight (8) half-days can be recorded for USW and Confidential staff in Infotype 2001 – Absences, Sub-type 2400.


When is this happening?


We plan to implement the enhancement in July 2017.


How will this impact you?


  • Effective July 2017, either full or half-paid personal days can be posted in HRIS for Confidential and USW staff
  • Entering individual hours for an employee will prompt an error
  • Once the maximum number of personal leave days under policy are recorded (i.e., four), you will not be able to enter any additional days until the next July 1

If you have any questions about how to appropriately track leave, please contact your Divisional HR Office.


What’s next?


After the enhancements are implemented in HRIS, we will provide the details of the changes that reflect the new recording rules. Support will be available via the HRIS Support Help Desk.